HOW TO ROUND OFF FOUR FORMATIVE ASSESSMENTS FOR FEEDING IN OFFICIAL PORTAL
GUIDELINES FOR FEEDING OF INTERNAL
MARKS IN THE OFFICIAL PORTAL
1) Online feeding of internal marks is altogether different from Online
furnishing of SSC candidates data. An opportunity was given for correction/revision
in Students data previously. But no such facility will be provided for Online
furnishing of internal marks. Once the marks entered and confirmed by the
Headmasters it is sealed once for all. Therefore utmost care shall be exercised
by the Headmasters. The entire work should be completed under
the close monitoring of the Headmasters concerned.
2) The entire process of posting of Online furnishing of internal marks
comes under the purview of Act 25 of 1997. Any negligence while posting of
marks, awarding of marks without conducting tests, awarding of marks without
valuation, showing wilful bias/favour towards any candidate etc., will attract
the penal provisions of Act 25 of 1997 which ranges from punishment with
imprisonment for a term which shall not be less than Five years but which may
extend upto 10 years and with a fine which shall not be less than Rupees Ten
thousand but which may extend upto Rupees One lakh.
PROCEDURE FOR WORKING OUT THE
FORMATIVE TESTS MARKS AND
CO-CURRICULAR TESTS
1) The Headmasters shall keep the
cumulative records containing the marks of 4 Formative tests of all the
subjects of SSC candidates ready by the end of 1st week of February 2015.
2) He has to verify the marks posted in
the cumulative record with reference to the subject wise records, and other
evaluation material maintained by subject teachers. The Headmasters are
required to undertake this exercise after completion of every formative test
and ensure that the subject-wise records maintained by the concerned subject
teachers are100% accurate. The teachers shall sign on the subject wise individual
records where formative test marks
are recorded after completion of every formative test. Similarly the
Headmasters concerned also shall authenticate the records by putting their
signatures after verification of the records.
3) Similar exercise has to be done by
the Headmasters in respect of posting of subject wise marks on the cumulative
records. The Headmasters may obtain the signature of individualteachers,
if necessary, on the cumulative record also while duly affixing his signature
on the record in token of having verified the marks posted on the
record. This completes theauthentication of records.
4) The Headmasters shall take the
subject wise and candidate wise average of the formative test marks thoroughly
before posting of marks Online.
For example: Suppose a student has secured 12 marks in the 1st formative test, 14 in the second, 15 in the third and 13 in
the 4th formative test in a particular subject, then the average has to be
taken as follows:
The sum of the 4 formative tests : 12
+ 14 + 15 + 13 = 54
Average : 54/4=13.5
The 13.5 may be rounded off to 14 and
the figure has to be taken into account for posting.
If the average score is
between 13.1 to 13.4 it has to be rounded off to
13 only.
5) In case a candidate has taken only
three formative tests and absent for
4th formative test, it is the
responsibility of the concerned teacher and the
Headmaster
to conduct the 4th formative test by intimating the same to the candidate. If the
candidate fails to turn-up and if the candidate
attendance
is within the range of condonation, the sum of the marks of 3 formative tests
secured by the candidate shall be divided by 4 and the Quotient has to be taken
into account.
For example: A candidate has secured 15 in the 1st formative test, 14 in the 2nd, 15 in the 3rd test and absent for 4th formative test.
The sum of the 3 formative tests : 15
+ 14 + 15 = 44
Divide it by 4 : 44/4=11
The Quotient 11 has to be taken into
account.
6) Similarly, the cumulative record
meant for Co-curricular areas shall be authenticated and kept ready for Online
posting.
PROCEDURE FOR ONLINE FEEDING OF
INTERNAL MARKS
1) Once the cumulative records of
internal marks as well as Co-curricular areas are ready Online feeding of
internal marks shall be taken up as and when the schedule is announced.
2) Before proceeding with the Online
work, the Headmasters and his Staff are informed to be thoroughly conversant
with the G.O Ms.No.17 dated 14-05-2014 and the G.O.Ms.No.2 dated 26-08-2014.
3) The Headmaster has to take utmost
care while feeding the marks in the computer. He shall not entrust this
item of work to any other Person but he may take the assistance of others.He
has to ensure the marks of one candidate are not posted for another
candidate.
4) The internal marks of all subjects of
a candidate i.e., both curricular and co-curricular shall be entered in the
computer. If any field of any candidate not entered, the computer will not
allow you to move further.
5) In case of candidates who are
exempted from taking 1 or 2 Languages as per the G.O.Ms.No.33 dated 19-03-2001
(Physically Handicapped candidates) the columns meant for entering internal
marks in such cases are already disabled.
6) In case of candidates who are
genuinely Physically Handicapped but not shown as Physically Handicapped in the
student’s data, in such cases the
Headmasters
has to enter ‘0’ in the column meant for entering the internal
marks of concerned language/languages. But the Headmaster cannot decide himself
whether such candidates comes under the purview of G.O or not unless he has
already submitted Physically Handicapped
certificates
issued by the District Medical Board to the O/o the Director of
Government Examinations. Otherwise the candidate’s result will be declared as
Withheld.
6) After completion of entering of marks, the Headmaster can take printouts in sufficient numbers and handover the printouts to the candidates
for their verification and signatures. This helps avoiding the wrong posting of
marks, posting of one candidate’s marks for another etc., Then verify the data
with reference to the corrections made by the students, cumulative
records etc., thoroughly with the help of other teachers. Carryout the corrections if
any, take the print out and verify it again to ensure 100% accuracy of the
data.
7) Once the confirmation is done in the
Computer, the editable option will be closed once for all. Now take 3 printouts and authenticate the reports
by affixing the Headmaster signature. Take the printouts along with the subject
wise as well as cumulative records to the concerned Deputy Educational Officer
for further verification and authentication. The Deputy Educational
Officers will verify the printouts with reference to the Registers brought by
the Headmasters and sign the printouts in token of his
verification/authentication. The Headmasters shall have to preserve one copy in
their schools as a permanent record for future references and inspections.
The other 2 copies will have to be handed over to the Deputy Educational
Officer. The Deputy Educational Officers inturn will send one copy of the
internal marks of all the Schools of his division to the District Educational
Office on the scheduled date while retaining one copy with him.
DUTIES OF THE DEPUTY EDUCATIONAL
OFFICERS
1) The Deputy Educational Officers shall
circulate the guidelines to all the High Schools under his jurisdiction.
Organise the trainings to all the Headmasters on the feeding of internal marks
in the computer.
2) Visit atleast 2 High Schools,
preferably one Government School and one
Private
school till the entire process is completed in order to ensure that the process
of entering the internal marks is transparent and accurate.
3) Initiate disciplinary action against
the errant Headmasters who are found to be negligent in attending the
work.
4) Constitute sufficient number of verification teams (not less than 5
teams) consisting of efficient Headmasters/Teachers. Train them adequately to
inspect/scrutinize the subject wise records, cumulative records and posting of
marks in the computer.
5) Verify the printouts of internal
marks entered by the Headmasters with reference to School records and ensure
the reports are 100% accurate.
6) The Deputy Educational Officers shall
have to affix their signatures on the printouts after the verification is
completed and handover one copy to the concerned Headmasters while retaining
one copy in their offices for future inspection. They have to send one copy of
internal marks sheet of all the Schools under his jurisdiction and send to the
District
Educational
Office on the scheduled date.
7) Prepare a schedule allotting the
specific number of schools on each day for verification of records so that last
day rush can be avoided. Allotting number of schools on each day for
verification depends upon the number of schools in the concerned divisions.
8) The Deputy Educational Officers shall monitor the entire work of
entering the internal marks on day to day basis by visiting the DGE website and
alert the Headmasters who have not started/completed the work.
9) Submit
tour diaries/work done statements for the period to the Commissioner and
Director of School Education while extending copies to the Director of
Government Examinations, Director of SCERT and the DEO concerned.
DUTIES/RESPONSIBILITIES OF DISTRICT EDUCATIONAL
OFFICER
1) Monitor the work of Online entering
of internal marks with Dy.Eos on day to day basis till the work is completed.
2) Visit one
or two schools every day and ensure that the schools are entering the internal
marks accurately and see the work is completed as per schedule.
3) Review with the Deputy Educational
Officers and get their visit reports every day.
4) Arrange trainings for Deputy
Educational Officers and Headmasters on the subject.
5) Communicate guidelines to all the
Schools.
6) Initiate action against the
Headmasters/Schools who are found to be negligent of the work.
7) Collect
one copy of the internal marks from all the Schools through Deputy Educational
Officers and arrange to send to the Office of the Director of Government
Examinations on the scheduled date.
8) Submit
daily reports to the Commissioner and Director
of School
Education
as well as to the Director of Government Examinations till the work is
completed.
DUTIES OF RJDSE
1) Review the progress of the work on
day to day basis with the DEOs/Dy.Eos concerned.
2) Visit at least not less than 2
Schools everyday and ensure the accurate entry of internal marks by the
Headmasters.
3) Initiate action wherever necessary.
4) Appraise the latest stage of the work
to the C&DSE and DGE from time to time.
5) Ensure the
divisional level trainings are
conducted by the
DEOs/Dy.Eos.
Sd/-B.Manmadha Reddy,
DIRECTOR